BYLAWS OF THE RUTLAND COUNTY DEMOCRATIC COMMITTEE
Adopted on December 7, 2005
The name of this organization is the Rutland County Democratic Committee composed of delegates elected by Democratic Town Committees.
Executive Committee and Officers
The Executive Committee of the County Committee shall consist of the County Committee Chair, Vice-Chair, Secretary, Treasurer, Assistant Treasurer and the State Committeewoman and State Committeeman and their respective alternates, elected by the membership of the County Committee, and not more than four non-voting members elected by the Executive Committee.
The Executive Committee shall have general management of the affairs of the County Committee and may take such steps as it may consider reasonably necessary and expedient to carry into effect the purposes and programs of the County Committee including, but not limited to, the approval of all contracts, leases and other agreements by the County Committee.
Duties of Officers
Section 1, Chair. The Chair shall preside at all County Committee meetings and shall also be ex officio Chair of the Executive Committee. In addition the Chair shall maintain a current list of all county and town committee members, ensure the development of an annual action plan for the County Committee, make sure that all reports required by state and federal law are compiled and filed within times specified by law, ensure that timely notices of all meetings are provided, and perform such other duties and functions as customary and necessary to meet the goals and purposes of the County Committee.
Section 2, Vice Chair. The Vice Chair shall assist the Chair in the discharge of her or his duties and preside in her or his absence.
Section 3, Secretary. The Secretary shall keep a full and complete record of the proceedings of all meetings and shall preserve all documents, reports and communications connected with the business of the County Committee and the Executive Committee, provide meeting notices, and perform such other duties as usually pertain to the office.
Section 4, Treasurer. The Treasurer shall be the financial officer of the County Committee and shall be responsible for the custody and supervision of all its funds and donor lists; shall cause all debts and obligations of the Committee to be paid; shall furnish the Committee with annual budgets and regular financial reports; and shall file all reports required by law, including all financial disclosure reports pursuant to 17 VSA, Chapter 59.
Section 5, Assistant Treasurer. The Assistant Treasurer shall assist the Treasurer in the performance of her or his duties, and shall act as Treasurer in the event that office becomes vacant.
The first meeting of the County Committee shall take place as required by Title 17 VSA.
Regular meetings of the County Committee and the Executive Committee will be held at such places and on such dates as the Executive Committee may determine. In addition, other meetings of the County Committee and the Executive Committee may be called by the Chair or by any five voting members of the Executive Committee.
Notice of all regular meetings of the County Committee shall be in writing and mailed by regular post or electronically to each delegate at least fifteen (15) days before such meeting. Notices of all regular meetings of the Executive Committee shall be in writing and mailed by post or electronically to each member at least seven (7) days before such meeting.
Notices of special meetings shall state in detail the subject proposed and to be acted upon, and at such meeting no other matter shall be acted upon.
One-fourth of the delegates elected to the County Committee shall constitute a quorum at any meeting of the County Committee. Five voting members shall constitute a quorum at any meeting of the Executive Committee.
All actions by the County Committee and the Executive Committee shall be by a simple majority vote of those voting members present and voting at any meeting of the Committees. Voting by proxy shall not be allowed. Only County Committee delegates are entitled to vote at County Committee meetings.
These bylaws may be amended by a simple majority vote of those delegates present and voting at any County Committee meeting at which a quorum is present, provided notice in writing of such amendment has been given to each delegate at least fifteen (15) days before the meeting.
Proposed amendments must be in writing, signed by two delegates and sent to the Secretary in sufficient time to be included in the notice for the meeting at which the amendment is to be acted upon. The Executive Committee may initiate any proposed amendment for submission to a meeting of the County Committee.
The bylaws of the County Committee cannot be suspended under any circumstances.
At the first biennial meeting of the County Committee, the delegates shall elect officers to the County Committee and perfect the organization for the ensuing two years. All officers and other members of the County Committee and all delegates to the State Committee shall be registered Rutland County voters.
Vacancies occurring in any office shall be filled by appointment by the Executive Committee until the next regular meeting of the County Committee.
Compliance with Vermont Law
The organization, actions and activities of the County Committee, the Executive Committee, all members and officers thereof, and all other matters pertaining to the Rutland County Democratic Committee shall be governed by Vermont law, particularly the requirements and provisions of Title 17 VSA, all actions, decisions, resolutions, bylaws and other rules of the Committees to the contrary notwithstanding.